Contract & Final Instructions
Solano County Home & Garden Show – October, Fall Festival
Venue Address: 1661 E Monte Vista Ave., Vacaville CA, 95688
Mail checks to Business Address: 5055 Business Center Drive, Ste 108, PMB 415, Fairfield Ca 94534
Phone: 707-655-8439 Shawna@schg.show
PLEASE READ - IMPORTANT INFORMATION
SHOW HOURS: Saturday 10:00 am – 6:00 pm and Sunday 10:00 am - 5:00 pm
Solano County Home & Garden show would like to welcome you all to our Fall Home & Garden Show at the Nut Tree Plaza, Vacaville CA. We are looking forward to having another Successful show. The Vacaville community is very excited to have us again.
Please take a few minutes to read over the outlined material, as there is valuable show information.
ALL EXHIBITORS need to check in at Exhibitor Check-In prior to moving into your booth/space location. Follow the signs to Exhibitor Check-In, One of our staff at Check-In will help you locate your booth and/or space location, answer most, if not all your questions, and allow you to pick up your Exhibitor Badges to be worn at all times durning the Show and use for parking. During show hours you will need to park in designated area leaving spaces for attendees.
Vendor Set up:
SORRY NO Forklifts, Dollys, Pallet Jacks, Ladders Will be onsite you will need to provide your own.
If you need a fork lift you will need to call Harbison Event Center for permission and clearance.
We will have set up on Thursday and Friday 8am-8pm.
Thursday all large Vendors are encouraged to do deliveries and set up so other vendors can come in Friday.
Friday is for all vendors to set up. We will be available from 8 am - 8 pm. Please call if you need to set up after 8 pm otherwise we will not be onsite.
All Loading and drop off must be completed before 9 PM Friday.
Saturday Vehicles will NOT be allowed on the premises for loading or unloading. You will have to dolly and set up before 9 am. We will open gates at 7:30 am for morning finishing touches.
Thursday set up is only for Large vendors anyone needing extra time to set up or needing to move large amounts of material. (Large only), Thursday time 8am -8pm.
Friday, Set up is for everyone 8 am - 8 pm
Saturday, finishing touches (7:30am-9am)
Sunday Break down is at 5 pm. No early break downs Early break downs are subject to penilities.
All vendors need to be set up 1hour prior to doors opening to the public. NO vehicles are to be in front of the gates, fire entrances and exits, and emergency roads durning our event you need to park designated exhibitors parking leaving parking for attendees. We don't want to discourage attendances due to lack of parking.
IN SETTING UP YOUR DISPLAY(S), Please do not block off the view into your neighboring booths, you will be asked to move any signs displays or anything that hinders the attendees from seeing a vendor.
EXHIBITOR BADGES; (4) set you apart from the attendee’s and any possible imposter’s. The badges will identify the business as an exhibitor and the badges will accommodate a business card to further enhance your company’s appearance at the Show. Please make sure you have your badge and wear it during the show hours, your badge will also get you in and out through the gates. Extra Badges are available for purchase for $5.00 each badge.
VIP ADMISSION TICKETS; (6) Complimentary VIP tickets will be made available for you to give to your VIP clients or use them to promote your business in any advertising you might do before the Show. Better yet, use them at the Show to give to those contacts you would like to see again on Sunday. Your VIP tickets will be given to you at check-in OR call ahead and we can have your VIP Customer’s tickets at the ticket booth (WILLCALL) with their name on them. Extra VIP Tickets are available for purchase for a special price for $5.00 at ticket
INCENTIVES: There is no better vehicle to substantiate a blockbuster incentive than a Trade Show – so why not take advantage of your decision to be an Exhibitor and make your strike!! This is your promotion within a promotion – please be sure to make it legal, profound, and include it in any of your advertising prior to the event. The stipulation should be that the attendee or prospective client must make contact with your firm at the Show, register at your booth and then you can give them ample time to take advantage of whatever your incentive is. The “ample time” is your decision; we suggest 60 to 90 days or more. Remember the incentives are accumulative so this alone makes for enough reason to attend the Show.
SHOW LOGO: Use the Show Logo in your promotions, advertising and Social Media to indentify your firm as being a part of the event. A number of firms intend to use the logo in their ads prior to the show to enhance their success at the event. If you would like the logo for use in a publication, please call us.
PARKING INSTRUCTIONS: After unloading for your appropriate booth exhibit area, park your vehicles away from the building, in the designated Exhibitor Parking areas. No exhibitor vehicles are allowed to be parked in the attendee parking area. Please adhere to this! Please remove valuables and lock your cars. We are not responsible for your vehicles.
REMEMBER: There are NO ladders, forklift, dollies, hammers, brooms, pencils, paper, scissors, tape etc. Bring these items with you or arrange for their use with a rental firm. Forklifts will not be onsite.
In order to operate a Forklift the driver must be certified and insured with paperwork on hand for inspectors. We at Solano County Home & Garden show do NOT have a certified driver
INSURANCE: Please provide a certificate of Insurance for $1,000,000 ,Certificate Holder: The Solano County Home & Garden Show, 5055 Business Center Drive, STE 108 PMB 415, Fairfield, CA 94534
Internet and WiFi- There Is NO internet or wifi provided. Please make accommodations for this. We will not be responsible for your sales and devices or internet access. If you have a smart phone with hotspot you can generally connect your devices that way.
RV PARKING: There is No RV parking available at the facility. If interested please call Midway RV Park 707-446-7679
LODGING: Hilton Garden Inn Fairfield, 2200 Gateway Blvd, Fairfield Ca 94534 ph:707-426-6900,
Courtyard by Marriott Fairfield, 1350 Holiday Lane, FF Ca 94533 ph: 707-422-4111,
Hampton Inn and Suites, 2 Harbor Center, Suisun city, Ca 94585 707-429-0900
PLEASE READ over, your agreement, as you are bound by it. Remember no sub or cross leasing. Only the firms that have paid for space may be promoted at the Show. If sub or cross-leasing happens, the firm in question will be asked to leave or pay the full booth fee once again! If you break down early you will be subjected to penalties.
SECURITY will be supplied by us for Thursday, through Sunday until 10PM. This will consist of one individual who will patrol the facility plus the outside grounds. This does not guarantee that items will be completely safe. This is only a deterrent. Please secure cover and put away highly valuable items. The Solano County Home & Garden show and the Nut Tree Plaza are not held harmless for damages, losses, etc. Also remember to please remove valuables and lock your cars.
MUSIC IN BOOTH: Live or taped music is prohibited as part of an exhibit or display. Any sound emanating from a booth must not be intrusive to the neighboring booths. Cooking demos are going to use a microphone but will curiously keep the volume at a pleasant level.
IT IS MANDATORY: That all booths be set up by 9 am of day of event and that personnel manning the display booths be present in the booth no later than 15 minutes prior to show time and attendees entering premisses. All Vendors, staff will be expected to conducted themselves in a professional manner at all times. We also ask that you contact Shawna at 707-655-8439 before getting into a dispute with your neighbors about set up.
CLOSING DOWN: Removal of displays must not start before 5:00 PM on Sunday and should be completed by 10:00 PM. There are always attendees in the Show until closing. Not only is it a safety issue, but also it is extremely disruptive to Exhibitors and attendees who are conducting business. Thanks for your cooperation in this matter. Also a reminder anyone breaking down early may be subjected to a penalty charge of $50.00. Which you agree to by signing the application.
NO FOOD OR DRINK DISPENSING IS ALLOWED: The only main authorized food and drink concessionaires are the ones that have paid for that specialty!
PLACING FLYERS on car windshields is prohibited and against local ordinances.
PLEASE remember that Solano County Home & Garden Show has the responsibility to all the participating firms and agencies to put on a professional event. Please dress and conduct yourselves in a professionally manner with respect. Thank you in advance for your cooperation and participation. We hope you have a great show!
Solano County Home & Garden show reserves the right to ask anyone to leave the event do to disorderly conduct, unprofessional behavior, harassment, violence or verbal abuse or any other behaviors deemed not family friendly. California has a leash law All pets must be on a leash or in a kennel when unattended by owner. No pets are allowed to wonder event unattended or off leash. All service pets must be attended at all times and need to remain 20 feet from any food vendors.
Solano County Home & Garden Show
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