Vendor Final Instructions
Solano County Home & Garden Show – October 6th & 7th
Venue Address: 1661 E. Monte Vista Ave., Vacaville, CA 95687
Mailing Address: 607 Elmira Road #108, Vacaville, CA 95687
Phone: 916-542-8010 or email
PLEASE READ - IMPORTANT INFORMATION
SHOW HOURS: Saturday 10:00am – 6:00pm and Sunday 10:00am-5:00pm
Solano County Home & Garden show would like to welcome you all to our Fall Home & Garden Show at the Nut Tree in Vacaville. We are looking forward to having the show back in Vacaville at the Nut Tree. The Vacaville community is very excited for us to be back and bringing to the show the tradition of the Pumpkin Patch & Scarecrow Contest. We want to wish all the vendors a successful weekend and to have a great time.
Please take a few minutes to read over the outlined material, as there is valuable show information.
ALL EXHIBITORS need to check in at Exhibitor Check-In prior to moving into your booth/space location. Follow the signs to Exhibitor Check-In, it will be at the fountain at the Nut Tree Plaza, the person at Check-In will help you locate your booth and space location, answer most, if not all your questions, and allow you to pick up your Exhibitor Badges to be worn at the Show and use for parking. During show hours you will park behind the venue on Nut Tree Road, a Solano County Sheriff Cadet will direct you where to park.
YOUR DISPLAY(S) AND SCARECROWS SET UP ON:
Friday, Oct. 5th 8am-8pm (large vendors Thursday 8am-7pm)
Saturday, Oct. 6th 7:00am-9:00am
IN SETTING UP YOUR DISPLAY(S), please do not block off the view into your neighboring booths.
EXHIBITOR BADGES; (4) set you apart from the attendee’s and any possible imposter’s. The badges will identify the business as an exhibitor and the badges will accommodate a business card to further enhance your company’s appearance at the Show. Please make sure you have your badge and wear it during the show hours, your badge will also get you in and out through the gates. Extra Badges are available for purchase for $5.00 each badge.
VIP ADMISSION TICKETS; (4) Complimentary VIP tickets will be made available for you to give to your VIP clients or use them to promote your business in any advertising you might do before the Show. Better yet, use them at the Show to give to those contacts you would like to see again on Sunday. Your VIP tickets will be given to you at check-in OR call ahead and we can have your VIP Customer’s tickets at the ticket booth (WILLCALL) with their name on them. Extra VIP Tickets are available for purchase for a special price for $5.00 at ticket
INCENTIVES: There is no better vehicle to substantiate a blockbuster incentive than a Trade Show – so why not take advantage of your decision to be an Exhibitor and make your strike!! This is your promotion within a promotion – please be sure to make it legal, profound, and include it in any of your advertising prior to the event. The stipulation should be that the attendee or prospective client must make contact with your firm at the Show, register at your booth and then you can give them ample time to take advantage of whatever your incentive is. The “ample time” is your decision; we suggest 60 to 90 days or more. Remember the incentives are accumulative so this alone makes for enough reason to attend the Show.
SHOW LOGO: Use the Show Logo in your promotions, advertising and Social Media to indentify your firm as being a part of the event. A number of firms intend to use the logo in their ads prior to the show to enhance their success at the event. If you would like the logo for use in a publication, please call us.
PARKING INSTRUCTIONS: After unloading for your appropriate booth or outside exhibit area, park your vehicles away from the building, in the designated Exhibitor Parking areas. No exhibitor vehicles are allowed to be parked in the attendee parking area. Please adhere to this!!
REMEMBER: There are no ladders, forklift, dollies, hammers, brooms, pencils, paper, scissors, tape etc. Bring these items with you or arrange for their use with a rental firm.
INSURANCE: Please provide a certificate of Insurance for $1,000,000 naming Solano County Shows, LLC as an additional insurance. Solano County Shows, LLC, 607 Elmira Road, #108, Vacaville, CA 95687
RV PARKING: There is no RV parking available at the facility. If interested please call Vineyard RV Park, 4985 Midway Road, 866-447-8794 or Midway RV Park, 4933 Midway Road, 707-446-7679.
Fairfield Inn by Marriott: 370 Orange Dr, Vacaville, CA 95687
Motel 6: 107 Lawrence Dr, Vacaville, CA 95687
PLEASE READ over your agreement, as you are bound by it. Remember no sub or cross leasing. Only the firms that have paid for space may be promoted at the Show. If sub or cross-leasing happens, the firm in question will be asked to leave or pay the full booth fee once again!
SECURITY will be supplied by us for Friday, Saturday, and through Sunday until 10PM. This will consist of one individual who will patrol the facility plus the outside grounds. This does not guarantee that items will be completely safe. This is only a deterrent.
MUSIC IN BOOTH: Live or taped music is prohibited as part of an exhibit or display. Any sound emanating from a booth must not be intrusive to the neighboring booths.
IT IS MANDATORY: That all personnel manning the display booths be present in the booth no later than fifteen minutes prior to show time.
CLOSING DOWN: Removal of displays must not start before 5:00PM on Sunday and should be completed by 10:00PM. There are always attendees in the Show until closing. Not only is it a safety issue, but also it is extremely disruptive to Exhibitors and attendees who are conducting business. Thanks for your cooperation in this matter.
NO FOOD OR DRINK DISPENSING IS ALLOWED: The only main authorized food and drink concessionaires are the ones that have paid for that specialty!
PLACING FLYERS on car windshields is prohibited and against local ordinances.
PLEASE remember that Solano County Home & Garden Show has the responsibility to all the participating firms and agencies to put on a professional event. With that in mind, we thank you again in advance for your cooperation and participation. We hope you have a great show!
Solano County Home & Garden Show
John and Nicole Arabia and staff